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  • Episode 14

How to avoid excessive meetings

In today’s episode, I talk about how to structure your work environment to prevent meetings from taking up your whole day.


Hello, hello, hello. This is the ADHD for the Wind podcast. I’m Chris Ferdinand. Thanks so much for joining me.

Last episode, we talked about how meetings create this effect called the temporal dead zone for folks with ADHD. This week, I want to talk about some tips and tricks on how to limit the number of meetings that you have so that you can avoid this effect.

So it really comes down to one trick. Just block out huge chunks of time in your calendar and reserve them for you.

I actually got this trick from a neurotypical manager a few years back who was just constantly in back-to-back meetings. It was pretty much their whole job. But they actually had other stuff to do and the only way they could carve out time to get that stuff done was to block out periods of time that were just for them.

You literally just slap a four hour long meeting on your calendar every day and call it something generic, like meeting or important or busy. I recommend personally staggering them. So you might put them in the morning on a few days and the afternoon on some others and maybe midday the rest. And this provides different windows for people who genuinely do need to book time with you. But also be aware of your ADHD flow and your routines.

A lot of folks with ADHD find they work best during certain times of day. So go ahead and reserve those for yourself because ultimately you need to be able to do your work.

If you’re in a position to do so, you can also start declining meetings if you already have too many in your calendar. Let’s say you’re already just kind of blocked out. Just decline the meeting going forward and say, I’m sorry, I’m no longer able to attend this meeting.

You don’t need to provide an excuse or an explanation. You can just deny the meeting. You have a right to reclaim your time. If you’re really needed in a meeting and it’s insisted that you be there even though you need that time, provide your narrow windows of availability as options. This time doesn’t work for me anymore, but I am free on these other days or these other times.

Really, a lot of what you need to do is structure your work and your environment around your needs because the way they’re built by default is around the needs of neurotypical folks. And that’s just not going to work for folks like us.

Anyways, that’s it for today. If you feel like your ADHD is holding you back or you just want to learn more about how to unlock your neurodivergent superpowers, head over to That’s ADHD for the Win, where I send out a short email each weekday about how to make the most of your ADHD and really thrive as a neurodivergent person. Anyways, that’s it for today and I will see you next time. Cheers.